Please note, nomination and motion forms for the AGM are at the bottom of the page.
As you may be aware the club's executive committee decided to postpone the 2020 AGM, which would usually be held by the end of November, in the hope that we would be able to meet together as a club in early 2021. However this clearly will not be possible for some time and rather than further postponing the AGM the club will hold its AGM online on Wednesday 27 January 2021 at 8:00pm.
A meeting invite with details of how to access the online AGM will be sent to each member by email nearer the date. In addition members will be provided with copies of reports and the list of nominations in advance of the meeting in line with the timeline set out in the Official Guide.
In normal circumstances the cut-off date for eligibility to participate in the club's AGM is 31 March 2020 per the Official Guide. However this has been extended by Central Council and any reference to 31 March within the club constitution should be replaced with 31 October for this year only.
In summary any full member that has paid their membership subscription in full prior to 31 October 2020 is eligible to 1) attend the AGM; 2) seek nomination to run for election to the club's executive committee; and 3) vote at the AGM.
Whilst the AGM will be held online, as normal a member must be present at the AGM if they are seeking to run for election.
If you are receiving this notification by post it means that we do not have your email address and would ask that you email email@example.com with your name and email address so that you can take part in the AGM.
Lastly please find attached a blank nomination form. If you wish to nominate someone for a position on the executive we would ask that you do so with their prior consent. As per the official guide nomination papers should be returned to the club within 21 days of the AGM. That is to say that they should be received by the club no later than Wednesday 6 January 2021. They can be posted to the club, dropped off at the club postbox or emailed to firstname.lastname@example.org
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